Revised: February 3, 2008

Art Show

Artist Information
Bidder Information
Rules of Public Conduct for Visitors to the Art Show

Artists wishing to display work in Anime USA's art show must first contact the Art Show Coordinator (artshow@animeusa.org) to ensure there is space for their work. Include the following information in your email:

Legal name
Artist/Studio name
Number of Pieces (items sold as a set count as one piece)
Type of artwork (painting, sculpture, etc.)
Description
Size of artwork to be displayed
Whether you will mail the art or drop it off

If there is space, the Art Show coordinator, will reserve space for you and send you details on how to either deliver it on the Friday of the convention, or mail it in prior to the convention. All art that is mailed to the convention must be received by November 9, 2007.

If space allows, walk-in art for which space has not been previously reserved will be accepted on a first come first serve basis. Artists will be limited to one 4 ft wide x 6 ft high section or half a table unless they receive permission for more space from the Art Show Coordinator.

All art must be accompanied by an bid sheet for each piece and a control sheet for all pieces by the artist. See below for details and copies of the sheets. We have some control and bid sheets on hand for walk-in art, but it will go more smoothly if control and bid sheets for the walk-in art have been filled out prior to the convention. Your artist control number will be assigned by the Art Show staff at the time of check in.

Artists may display art for sale or for display purposes only. Art for sale must be marked with all necessary information (media, title, artist, starting bid, quick sale) on each piece's bid tag and the artist's control sheet. "Not For Sale" art will be provided their own tags to indicate they are not for sale.

Artists/Agents MUST check-out with Art Room staff at the end of the convention. Art not retrieved by the closing of the Art Show on Sunday without prior arrangements made with the Art Show staff will not be returned and will become property of Anime USA.

All art must meet the Art Restrictions as outlined below.

Fees and Commissions

Return Postage: All mail-in art must include a check (made out to Anime USA) for estimated return postage. If return postage exceeds what has been pre-paid, then the remaining amount will be deducted from the proceeds for the Artist's other work that sold. If prepaid return postage exceeds what was needed, the remaining amount will be refunded to artist.

Commission: The convention will take a 10% commission on all sales. For example for a piece that goes for $28 at auction, $25.20 will be due the artist ant $2.80 will go to the convention.

Art Restrictions

All art must be the original work of the artist. It is the responsibility of the artist to deal with copyright laws. Anime USA, its officers, its staff, and all related personnel, assumes no responsibility for checking copyright permission.
Only one (1) print of any given work may be for sale in the art room. If you wish to sell multiple prints, please make arrangements to purchase a table in Artist Alley.
All art must be able to hang on 4 ft x 6 ft panels unless prior arrangements have been made with Art Show Coordinator. 3-D art is exempt.
Art should have an anime, manga, gaming or Japanese theme, but the occasional exception is considered.
Nudes are allowed, but art with explicit sexual themes will not be accepted.
The minimum bid or quick sale allowed for each piece of art is $5.
ALL 2D artwork MUST be matted and/or framed for hanging, excepting work on canvas. The Art Show will NOT accept artwork that is not matted or framed. There will be NO exceptions. This does not apply to items such as masks, scrolls, brush-art t-shirts, and other 3D type art.
It is recommended that artists submit pieces with minimum bids of less than $50.

Drop-off and Walk-in Art

All drop-off or walk-in art must be checked in and out by Art Show Personnel.
Once artwork is checked into the room it must remain until the end of the convention unless prearranged with the Art Show Coordinator prior to or at check-in.
Drop-off and walk-in artists may pick up their unsold work after the art show is closed on Sunday and all art for auction has been removed.
Any unsold drop-off or walk-in art not claimed by artist or representative by the end of the convention becomes the property of the convention.
Art must meet the Art Restrictions as outlined above.

Returning Mail-In Art

Unsold mailed-in art will be returned to the artist two to three weeks after the convention if the pre-paid return postage or proceeds from art that sold will cover the return postage. If there are insufficient funds to cover return postage, the artist will be contacted for payment of necessary amount prior to returning the unsold art.

Payment to Artists

Payments for sold artwork will be mailed to the artists four to six weeks after the convention.

Artist Show Control Sheet

Please fill out the Artist Control Sheet and send it in with your work (along with your return postage check). We request you use the MS-Word control sheet if you can and email a copy of it the Art Show Coordinator as well as including a hard copy with your art. This will make it easier for the Coordinator to process your items.

Art Show Control Sheet (Adobe Acrobat)
Art Show Control Sheet (MS Word)

Art Bid Sheet Details

Artists shall supply the following information for each piece: Title of work, artist name, materials and method, minimum bid. Artists are encouraged to list a Quick Sale price, since we have many one-day attendees who will not be present for the auction on Sunday afternoon. Artists may use bid sheets that we provide or their own.

Art Show Bid Sheet (Adobe Acrobat)
Art Show Bid Sheet (MS Word)

Bidder Information

Buyers may bid on any piece (aside from those marked Not For Sale (NFS) or already sold by quick sale) until the close of the Art Show room on Sunday.

Registering to Bid

In order to bid on art on display in the art show you must have a bidder number provided by the Art Show staff (excepting Quick Sales as explained below). Prospective bidders:

Must be registered to attend the convention on Sunday. We will not sell to anyone who bid, who is not there on Sunday at noon to pay for it.
Provide their full name, address, phone number, and/or email.
Present photo ID.

Bidding on Art

All art will have a bid sheet next to it. Write your name, bidder number, and amount bid in the appropriate places on the bid sheet.
All bids will be in whole dollars. Bids should be a reasonable amount above the previous bid. For example, if the last bid was $30, an appropriate higher bid would be $35.
All pieces that have three or more bids will go to auction on Sunday with the starting bid at the auction being the high bid.
By bidding on any art you are contractually committing yourself to pay the bid amount if you are the high bidder.
All bids are final.

Winning Bids

Art with only one or two bids on it when the art show closes at Noon on Sunday is won by the high bidder. Buyers picking up purchased artwork must check in with art room staff when paying. Payment must be rendered at time of pick up. The high bidder can claim and pay for the art at the Art Show after the Art Auction at a time to be announced.

If Art goes to auction, but receives no other bids at the auction, the high bid on the bid sheet automatically wins. The high bidder can claim and pay for the art at the Art Show after the Art Auction at a time to be announced.

Any art work legally bid for, but not collected and paid for by the buyer will be retained by the convention. The convention will make every effort to contact the buyer to remind them of their legal obligation to pay for purchased art at the bid price and collect funds due and remit to the artist (less the commission). If we are unable to complete this within three months, the art will be returned to the artist.

Quick Sales

If an artwork has a Quick Sale price listed on and no bid has yet been made on it, you may immediately buy it for the Quick Sale amount. Speak to the Art Show staff to make the Quick Sale. You do not need to have a bidder number to make a Quick Sale.

Items purchased at Quick Sale price will be marked as sold and must remain in the show until the end of the convention unless the buyer must leave early and has made arrangements with the Art Show Director.

Art Auction

The auction will be early Sunday afternoon.
Any member may bid during the art auction. No bidder number is needed at the auction.
Pieces going to auction but receiving no additional bids will be considered sold to the highest silent auction bidder.
ALL BIDS ARE FINAL.
At the end of the auction, all high bidders must make full payment for all art they won.

Rules of Public Conduct for Visitors to the Art Show

NO SMOKING: It's a fire code violation.
NO PHOTOGRAPHY: None, nada, zip. Videotaping also falls under this prohibition. If you have brought in a camera and are seen using it, you will be asked to leave the Art Show.
DO NOT TOUCH ANY ARTWORK: Only if the artist has made a note or sign allowing and/or inviting you to touch the artwork and has made the Art Show Director aware of this permission can you do so.
NO FOOD OR DRINK TO BE BROUGHT INTO ART SHOW: If you should have any food or drink with you, finish consuming it outside the Art Show before entering. You will not be permitted into the Art Show if you do not comply.




	Revised: February 3, 2008 Art Show Artist Information Displaying Art Fees and Commissions Art Restrictions Drop-off and Walk-in Art Returning Mail-In Art Payment to Artists Art Show Control Sheet Art Bid Sheet Details Bidder Information Registering to Bid Bidding on Art Winning Bids Quick Sales Art Auction Rules of Public Conduct for Visitors to the Art Show Artist Information Displaying Art Artists wishing to display work in Anime USA's art show must first contact the Art Show Coordinator (artshow@animeusa.org) to ensure there is space for their work. Include the following information in your email: Legal name Artist/Studio name Number of Pieces (items sold as a set count as one piece) Type of artwork (painting, sculpture, etc.) Description Size of artwork to be displayed Whether you will mail the art or drop it off If there is space, the Art Show coordinator, will reserve space for you and send you details on how to either deliver it on the Friday of the convention, or mail it in prior to the convention. All art that is mailed to the convention must be received by November 9, 2007. If space allows, walk-in art for which space has not been previously reserved will be accepted on a first come first serve basis. Artists will be limited to one 4 ft wide x 6 ft high section or half a table unless they receive permission for more space from the Art Show Coordinator. All art must be accompanied by an bid sheet for each piece and a control sheet for all pieces by the artist. See below for details and copies of the sheets. We have some control and bid sheets on hand for walk-in art, but it will go more smoothly if control and bid sheets for the walk-in art have been filled out prior to the convention. Your artist control number will be assigned by the Art Show staff at the time of check in. Artists may display art for sale or for display purposes only. Art for sale must be marked with all necessary information (media, title, artist, starting bid, quick sale) on each piece's bid tag and the artist's control sheet. "Not For Sale" art will be provided their own tags to indicate they are not for sale. Artists/Agents MUST check-out with Art Room staff at the end of the convention. Art not retrieved by the closing of the Art Show on Sunday without prior arrangements made with the Art Show staff will not be returned and will become property of Anime USA. All art must meet the Art Restrictions as outlined below. Fees and Commissions Return Postage: All mail-in art must include a check (made out to Anime USA) for estimated return postage. If return postage exceeds what has been pre-paid, then the remaining amount will be deducted from the proceeds for the Artist's other work that sold. If prepaid return postage exceeds what was needed, the remaining amount will be refunded to artist. Commission: The convention will take a 10% commission on all sales. For example for a piece that goes for $28 at auction, $25.20 will be due the artist ant $2.80 will go to the convention. Art Restrictions All art must be the original work of the artist. It is the responsibility of the artist to deal with copyright laws. Anime USA, its officers, its staff, and all related personnel, assumes no responsibility for checking copyright permission. Only one (1) print of any given work may be for sale in the art room. If you wish to sell multiple prints, please make arrangements to purchase a table in Artist Alley. All art must be able to hang on 4 ft x 6 ft panels unless prior arrangements have been made with Art Show Coordinator. 3-D art is exempt. Art should have an anime, manga, gaming or Japanese theme, but the occasional exception is considered. Nudes are allowed, but art with explicit sexual themes will not be accepted. The minimum bid or quick sale allowed for each piece of art is $5. ALL 2D artwork MUST be matted and/or framed for hanging, excepting work on canvas. The Art Show will NOT accept artwork that is not matted or framed. There will be NO exceptions. This does not apply to items such as masks, scrolls, brush-art t-shirts, and other 3D type art. It is recommended that artists submit pieces with minimum bids of less than $50. Drop-off and Walk-in Art All drop-off or walk-in art must be checked in and out by Art Show Personnel. Once artwork is checked into the room it must remain until the end of the convention unless prearranged with the Art Show Coordinator prior to or at check-in. Drop-off and walk-in artists may pick up their unsold work after the art show is closed on Sunday and all art for auction has been removed. Any unsold drop-off or walk-in art not claimed by artist or representative by the end of the convention becomes the property of the convention. Art must meet the Art Restrictions as outlined above. Returning Mail-In Art Unsold mailed-in art will be returned to the artist two to three weeks after the convention if the pre-paid return postage or proceeds from art that sold will cover the return postage. If there are insufficient funds to cover return postage, the artist will be contacted for payment of necessary amount prior to returning the unsold art. Payment to Artists Payments for sold artwork will be mailed to the artists four to six weeks after the convention. Artist Show Control Sheet Please fill out the Artist Control Sheet and send it in with your work (along with your return postage check). We request you use the MS-Word control sheet if you can and email a copy of it the Art Show Coordinator as well as including a hard copy with your art. This will make it easier for the Coordinator to process your items. Art Show Control Sheet (Adobe Acrobat) Art Show Control Sheet (MS Word) Art Bid Sheet Details Artists shall supply the following information for each piece: Title of work, artist name, materials and method, minimum bid. Artists are encouraged to list a Quick Sale price, since we have many one-day attendees who will not be present for the auction on Sunday afternoon. Artists may use bid sheets that we provide or their own. Art Show Bid Sheet (Adobe Acrobat) Art Show Bid Sheet (MS Word) Bidder Information Buyers may bid on any piece (aside from those marked Not For Sale (NFS) or already sold by quick sale) until the close of the Art Show room on Sunday. Registering to Bid In order to bid on art on display in the art show you must have a bidder number provided by the Art Show staff (excepting Quick Sales as explained below). Prospective bidders: Must be registered to attend the convention on Sunday. We will not sell to anyone who bid, who is not there on Sunday at noon to pay for it. Provide their full name, address, phone number, and/or email. Present photo ID. Bidding on Art All art will have a bid sheet next to it. Write your name, bidder number, and amount bid in the appropriate places on the bid sheet. All bids will be in whole dollars. Bids should be a reasonable amount above the previous bid. For example, if the last bid was $30, an appropriate higher bid would be $35. All pieces that have three or more bids will go to auction on Sunday with the starting bid at the auction being the high bid. By bidding on any art you are contractually committing yourself to pay the bid amount if you are the high bidder. All bids are final. Winning Bids Art with only one or two bids on it when the art show closes at Noon on Sunday is won by the high bidder. Buyers picking up purchased artwork must check in with art room staff when paying. Payment must be rendered at time of pick up. The high bidder can claim and pay for the art at the Art Show after the Art Auction at a time to be announced. If Art goes to auction, but receives no other bids at the auction, the high bid on the bid sheet automatically wins. The high bidder can claim and pay for the art at the Art Show after the Art Auction at a time to be announced. Any art work legally bid for, but not collected and paid for by the buyer will be retained by the convention. The convention will make every effort to contact the buyer to remind them of their legal obligation to pay for purchased art at the bid price and collect funds due and remit to the artist (less the commission). If we are unable to complete this within three months, the art will be returned to the artist. Quick Sales If an artwork has a Quick Sale price listed on and no bid has yet been made on it, you may immediately buy it for the Quick Sale amount. Speak to the Art Show staff to make the Quick Sale. You do not need to have a bidder number to make a Quick Sale. Items purchased at Quick Sale price will be marked as sold and must remain in the show until the end of the convention unless the buyer must leave early and has made arrangements with the Art Show Director. Art Auction The auction will be early Sunday afternoon. Any member may bid during the art auction. No bidder number is needed at the auction. Pieces going to auction but receiving no additional bids will be considered sold to the highest silent auction bidder. ALL BIDS ARE FINAL. At the end of the auction, all high bidders must make full payment for all art they won. Rules of Public Conduct for Visitors to the Art Show NO SMOKING: It's a fire code violation. NO PHOTOGRAPHY: None, nada, zip. Videotaping also falls under this prohibition. If you have brought in a camera and are seen using it, you will be asked to leave the Art Show. DO NOT TOUCH ANY ARTWORK: Only if the artist has made a note or sign allowing and/or inviting you to touch the artwork and has made the Art Show Director aware of this permission can you do so. NO FOOD OR DRINK TO BE BROUGHT INTO ART SHOW: If you should have any food or drink with you, finish consuming it outside the Art Show before entering. You will not be permitted into the Art Show if you do not comply.